Managing & Editing Sessions

What is a session?

A session is one of the many smaller happenings (e.g. a panel, performance, keynote) that make up your conference or festival. They will show up on your public schedule where your attendees can browse and create a personal schedule. Go ahead and add a Session!

Will the sessions show up on my site after I have added them?

Yes, your sessions will immediately show up on your public schedule after you have added them. You can hide the session from your public schedule by selecting "hide from public" while managing your Sessions.

Is it possible to export my event's session data?

Yes, you can export your data at any time in multiple formats including word documents, via API and Excel (CSV) by visiting the Importing & Exporting page in Settings.

How do I make a session invisible to attendees?

You can hide the session from your public schedule by selecting "hide from public" while managing your Sessions.

How do I make certain sessions stand out from the rest of the schedule?

Add the tag "featured" to the session to bold the session title on the public schedule.

What is a Session Type?

A session type is a color-coded way to categorize your sessions. You assign this while adding sessions or editing existing sessions. It's recommended not to use more than 7 session types if you don't want your site looking like a rainbow! You can customize the colors of your Event Types to your liking or one will automatically be assigned.

How many Session Types can I use?

There is no limit to the number of event types you can create, however we recommend limiting your event types to seven to avoid confusion. This will help your attendees identify each session type color. You can assign session types while adding sessions or editing existing sessions.

What is a Session Subtype?

Session Subtypes are additional classifications of your main Session Types:

How many Session Subtype can I use?

There is no limit to the number of Session Subtypes you can create. You can assign session subtypes while adding sessions or editing existing sessions.

Batch Actions

What are batch actions?

Batch actions allow you to edit multiple sessions at one time. Using batch actions you can make many sessions visible or hidden from the public schedule quickly and delete or edit multiple sessions. To activate batch actions, choose multiple sessions using the box to the left-most side, choosing your desired batch action and selecting "Go."

How do I make edits to multiple sessions at once?

Use the checkboxes on the left-most side of the Sessions page and select the sessions you wish to edit. After selecting multiple sessions choose "edit" from the "Select batch action" menu. Any changes you then make will apply to all the sessions you have selected.

How do I delete multiple sessions at once?

Use the checkboxes on the left-most side of the Sessions page and select the sessions you wish to delete. After selecting multiple sessions choose "delete" from the "Select batch action" menu.

How do I hide or show multiple sessions to my attendees on the site?

Sessions are shown by default but you can easily hide sessions from the public using batch actions. Select the checkboxes on the left-most side of the Sessions page and select the sessions you wish to hide from the public schedule. After selecting multiple sessions choose "hide from public" from the "Select batch action" menu. All sessions you have chosen will be made hidden from the public schedule.

Public Submission Form & Reviewing Submitted Sessions

What is the Public Submission Form?

A public form everybody can access without needing an account. It allows anybody to submit sessions into the public submission queue for your approval. None of them will be listed on your public schedule until you approve them. Perfect for letting your attendees submit unofficial gatherings going on around your event or accepting submissions from parties you don't want to give full admin access to.

How do I approve or reject sessions that have been submitted?

You can view them in the public submission queue. You can also edit these sessions before you approve them to be live.

Can I edit submitted sessions before they are approved?

Yes, you can edit submitted sessions before they are approved. Go to the public submission queue and choose "edit" or "quick edit" to make changes.

Managing Your Information

Can I sort the sessions?

You can sort your sessions by Event ID, Session Name, Time, Event Type or Venue. To sort, choose the top row in the table on the Sessions tab.

How do I search my sessions?

Use the search bar on the top right of the Sessions tab.